You might think that payroll is not a big deal, as long as it is accurate and timely. But, there is more to it than meets the eye.
Payroll functions include determining wages and incorporating sick days and days off into the equation. You have to pay attention to local, federal, and state laws and taxes, and so much more.
Using a payroll service provider can save you a lot of time and money and spare you many potential troubles if you own a business. Here is why outsourcing payroll is the smarter thing to do.
Saving time
No matter the size of your business, processing payroll takes time and demands attention to detail. This takes up the most valuable resource you have – time. Time that could be used in more productive ways and devoted to building revenue and servicing your customers.
If you outsource payroll to a reputable provider, this will give you more time to focus on what matters most to you.
Additional tasks, such as new hire reporting or administrating benefits, can be easily added to the outsourcing mix and save you even more time.
Improved data security
When it comes to personal data safety, the entire system is only as secure as its weakest link.
Suppose you choose in-house payroll. It comes with plenty of safety risks, including identity theft and embezzlement. Even if you are confident that your payroll software is secure, you should also consider the network or server’s safety.
Professional outsourced payroll providers protect and store data on highly secure cloud-based servers and use cutting-edge encryption technology to make sure that your important information is safe. They also use electronic payment methods so that the providers can easily trace them if an error occurs, helping to protect you against potential losses.
Managing the same level of security in-house would be very expensive.
Law compliance
From record-keeping to tax compliance, every business has a set of rules and regulations that it must obey.
Breaking those rules can cause significant financial and regulatory issues for your company.
A good payroll company can help ensure that your business follows all of the relevant regulations even as it processes your payroll each month. If you prefer not to deal with the headaches of keeping up with compliance in-house, outsourcing this process might be your best way to do things according to the law.
Improved employee satisfaction
Outsourcing your payroll to a specialist payroll provider means that it is unlikely any errors will occur. This means that you can guarantee employee satisfaction worldwide to obtain the correct payments on time from your company.
Doing so presents an excellent example for your employees in terms of reliability. They will be able to sort out their financial commitments in time and to count on you to pay them correctly as promised.
Your employees will also be more committed to you if you pay them regularly and keep on top of their payments. This means that they are less likely to leave and will be better, more efficient workers for you.
Saving money
Suppose you are a small business with limited resources and a small workforce. In that case, you must consider outsourcing your payroll function to a professional payroll service provider, as this will save you a pretty substantial amount of money.
Huge enterprises with many employees may be able to afford to have an in-house payroll department, but just imagine all the payroll-related activities and the costs that come with them.
Consider payroll calculation, signing, distribution of checks, payroll software purchase price, analysis of taxes and returns, reporting of new hires and terminations, and training and support.
Put all these costs together, and you’ll see why outsourcing your payroll function to a payroll firm is the smart thing to do.
There is even more
A payroll firm can help your workers keep track of their benefits and provide them with insurance and retirement-related information. They would also be in charge of dealing with exceptional circumstances, such as disability employment and family leave.
Using a payroll service provider also means that they will be in charge of different HR forms, quarterly reports, and other similar time-consuming tasks.
With their help, you will be confident that all your payments are following the law and done on time, while you will be able to focus o other, more critical aspects of growing your business.
