How To Choose Which Equipment You Need For Your Event

An event can only ever be as good as the equipment it has. Take sound equipment away from Glastonbury music festival for instance and nobody would be able to hear anything, taking away from the audience’s enjoyment and the event’s overall success. Not ideal.

While this may be an example might be slightly exaggerated, it goes to show just how important having the right equipment at an event can be – especially when it comes to how effective it is. Whether it be lighting, video or sound, knowing which equipment you need for an event – regardless of its size or stature – can make a big difference. 

However, knowing which equipment to use will largely depend on what exactly the event is for. For example, if you know that your event is going to feature dangerous acts or performances, having safety equipment and medical supplies immediately available is an important factor to consider. Likewise, if you are running an event looking to gather audience feedback, audio-video equipment and an audience response system are great things to have available. 

Here are some other equipment ideas you should consider for a successful event.

Registration Equipment

First impressions count for a lot so, before your event kicks off, having innovative registration and checking-in equipment available can make a big difference to how your audience initially responds. It can also save you time as well, allowing you to keep track of which guests have arrived and monitor your attendance rate. 

Companies like Boomset even provide event software solutions that can streamline an event’s registration process. Whether it be printing badges or schedules on demand, capturing guest selfies on arrival, or offering self-service check in, each of their services help to create a fantastic first impression and ensure your event gets off to a great start. 

Sound Equipment

Sound equipment is so much more than just the microphone. From the PA system itself to the cables it requires, having sufficient quality and quantity of sound equipment is paramount to a successful event. 

This quality and quantity required will very much depend on the size of the event though. Using our previous Glastonbury example, this kind of event will require a much larger and better-quality speaker set-up than a small room-based networking event. 

Whatever your event’s aim may be, ensuring that your guests can adequately hear music, announcements and presentations will make a big difference to their overall enjoyment. Imagine going to a conference where you couldn’t hear a speaker talking – you would leave feeling incredibly disappointed. Don’t let that happen at your event. 

Video Equipment

If you want to use your event as a platform to create engaging videos about, whether for marketing or personal reasons, it is vital to have good quality video equipment available. From cameras to TV screens, and sound booms to projectors, this equipment can be incredibly costly to buy yourself and requires specialist knowledge to use. 

It is therefore potentially worth hiring a team of video professionals to capture the shots you are after, to ensure your event runs smoothly – whether that be filming audience reaction shots, or playing a particular video at a specific time. 

These teams of video professionals typically come as a crew consisting of a director, cameraman and sound engineer. Using a plethora of their own insured video equipment, they will work to your detailed brief, and help you get out of your event exactly what you intended to. 

Other Equipment

There are many other types of equipment you should think about incorporating in your event, depending on the type of event you are running. These include:

  • Lighting Equipment. The lighting at an event contributes to its overall atmosphere and ambience. For example, if you are running an outdoor event, having fairy lights and smaller lighting available can impact your guests’ satisfaction which, in turn, will influence how successful the event turns out to be.
  • Security. This should be a key inclusion at every event – regardless of its size. In order to ensure the health and safety of your guests, a dedicated security team can help your guests feel at ease and relax into enjoying your event. 
  • Safety Equipment. Talking of health and safety, having first aid kits and professionals on hand is imperative to an event’s success. Without an effective safety procedure in place, for example in the event of an emergency, your guests may feel uneasy about participating in your event.
  • Specialised Equipment. Depending on the event you are holding, you may require specialist equipment to ensure it runs effectively. Some examples of this equipment could include laptops, monitors, augmented reality screens, and audience response systems. 

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