It might be difficult for you to gather your employees for a meeting. Some of them might find it uninteresting, especially if they think it’s not producing the results they desire. They also dislike arguing with their colleagues, and not having a voice in some instances. The worst part is when the meeting starts to go on and on, and it becomes boring. If you will meet the team, these are some tips to help make the meeting less boring.
Keep it short
There’s no point in having a long meeting. If you know what you’re going to talk about, and there’s a clear process, you can finish everything in no time. You also need to set a timer so that you will know if it’s time to end the conversation. Besides, you can always set a time for another meeting.
Involve only the relevant employees
There’s no need for you to call all of your employees to attend the meeting especially if it doesn’t concern them. You can have relevant employees take part in the discussion, and the rest will know what transpired through an email or a group message. You don’t want to bore those who don’t have anything to do with the meeting by keeping them in the room. You might also want to call only the heads of every team, and it will be their responsibility to let the rest of their members know the details of the discussion.
Try to be engaging
Your personality also matters a lot. If you decide on a meeting with a boring attitude, the rest will feel the same way. However, if you try to lighten up the discussion, and even crack a joke, you might engage some of your employees. Avoid being too serious even if the discussion seems to be serious.
Avoid talking a lot
The point of calling a meeting is for you to disseminate information, and hear from the rest of the people involved regarding their opinion. It means that you should only take a small portion of the meeting time, and the rest should be for the employees. Besides, your responsibility is to preside over the meeting. You don’t need to dominate the conversation. You might lose the interest of everyone in the room if you don’t give them a voice. Meetings are also for brainstorming. Even if you don’t like what other people are saying, it doesn’t mean that you have to shut them up. There might be some crazy ideas at this point of the discussion, but they could be useful if refined. It’s also empowering to employees if you give them the chance to speak up.
Now that you know how to make meetings less boring, you need to prepare the meeting room for the discussion. Invest in a video wall mount so that it’s easy for you to use the LCD or LED screen in showing your slides while expressing your views.
