Best Email Productivity Tips In 2020

Email correspondence remains one of the main tools for both business and personal communication in our digital age. Dealing with the emails can take up the significant part of the working day. That is why it is very important to organize it efficiently. Check out the following universal tips, make them suit your needs, and save time by increasing your productivity.

Make the most of using your mail service provider. 

Most email service providers are pretty flexible and have detailed settings that allow you to do something more with your inbox than the usual sending and receiving of the messages. You can expand the functionality of your mailbox, thereby making it more convenient for your needs. Gmail keyboard shortcuts are a great example, which makes your work easier and much faster. But most people do not use them, often just because they don’t know about them. Therefore, it is worth starting to improve the work with the email with an introduction to the functionality of the service provider that you use. For example, if you are a Gmail user, you will need to know how to clean up Gmail inbox fast and effectively. It is also recommended to use its snooze feature, organize messages into labels and folders, as well as apply certain filters to incoming emails automatically. 

Create a personal schedule for dealing with the emails. 

It is better to do it in the morning or at the end of the working day. You have to limit the time for reading emails and writing replies and adhere to this framework, otherwise it may start taking too much of your time. After you finish, just close your mail client and don’t return to it until a certain time that you’ve set up. When you work with your emails, try not to get distracted by other tasks.

Have several email addresses for different purposes.

For example you can use one email address for work and personal correspondence, another one for registration on websites and for subscribing to mailing lists of materials you are interested in. In some way it is your own primary filter and it’s correct from the point of view of digital security. It will allow you to focus on the really important correspondence while working, and just read the newsletters and promotions when you have time for them.

Don’t forget to unsubscribe from unnecessary mailings.

If you know how to unsubscribe from emails effectively, you will never have a cluttered mailbox. Nowadays, we are subscribing to many mailings even without paying attention to this. However, you will notice soon that your inbox becomes overwhelmed with marketing newsletters and other ads. Always opt out from all mailings you no longer need to keep your account clean and organized.

Follow the best tips on how you can optimize the work in your email inbox.

Filter emails by creating the folders, depending on the objectives and goals, as well as on the required actions. Reply to the messages immediately when you know that it won’t take you longer than 2 minutes. Create a special folder for the emails that you need to answer later and add the work with them into your schedule. Mark important letters with appropriate markers. It will make the navigation through your inbox much easier. If you work with a huge amount of letters you should get used to deleting or archiving the emails. Try to apply the action to every message that you read – respond immediately, archive, delete, move to a suitable folder. It will help you to make your inbox tidy. Use email organizers. There is a big choice of them. As a result, you set up your own rules and email organizers manage your emails almost without your participation.