7 Reasons to Choose Power BI over Excel?

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Do you want to put your shoes into a technology that dominates all businesses across the world? 

Do you want the easiest way to visualize and understand complex data to quickly get the results? 

Are you pondering over which platform can help you transform your business data into meaningful data?

Are you confused about whether to migrate from Excel to Microsoft Power BI for reporting or not?

Don’t worry you are in the right place. In this article, you will look at why Microsoft Power BI is winning over Excel.

Microsoft Excel is the traditional go-to reporting tool that has been used to manage calculations, store data and manage 100 other tasks. As the volume of data available to business is growing the need for Business Intelligence (BI) is growing and Microsoft has produced Power BI – a Self-service BI tool – to meet this need.

Power BI is basically one of the smartest cloud-based business intelligence tools provided by Microsoft. The primary objective behind designing this tool is to help organizations to analyze their data systematically and share the insights generated effortlessly. Learning Power BI isn’t much difficult, you just have to take a training course from STL Training.

To achieve this objective, it is essential to learn about Microsoft Power BI filters, which offer various ways to manipulate and customize the data being displayed. These filters enable users to focus on specific data points, reduce noise, and improve the relevance of the insights generated. As a result, businesses can gain a deeper understanding of their data and make more informed decisions based on filtered visuals and reports.

Organizations using Power BI are not only able to visualize data, and manage calculations but also to craft effective strategies as it offers statistical functions and robust data. There is no denying the fact that Power BI brings far greater insight instead of Excel.

Let’s take a look at the reasons why you and your company should shift from Excel to Power BI. 

7 Reasons to Use Power BI over Excel

Reason 1- Observe Data Trends Quickly and Effortlessly

With Excel, it becomes really difficult to analyze trends as you have to compare things manually. Power BI allows users to analyze data trends and reach conclusions quickly. 

Power BI offers built-in intelligence features with the help of which users are able to view and compare huge amounts of data. 

In addition to this, you can also analyze data-time series very easily which makes using Power BI for time trend analysis a no brainer. 

See this article for more details on setting up Power BI: Beginners Guide to Power BI

Reason 2- Offers Intuitive UX Features 

If you are not good at creating neat and clear graphs/charts and don’t have advanced UX skills, then you will feel blessed after migrating to Power BI. It offers drag and drop functionality, effortless copying, pasting, resizing, etc. These all make creating visually appealing reports and dashboards very simple.  

Power BI branding themes also make creating and implementing consistent color schemes straightforward. Themes can be easily created and distributed in the form of a .json file. 

Prefer reading: 3 Important Power BI Features That Can Benefit Your Business.

Reason 3- Allows to Access, Store and Analyze Data Easily

Power BI works far better than Excel with large volumes of data. 

Most of the time, Excel will struggle with a 300-megabyte .csv file, something that is no problem in Power BI. The best part about Power BI is that you can also modify large volumes of data ( like editing fonts, deleting rows, adding new datasets, etc) very quickly and simply which can be time-consuming in Excel. Moreover, it can be set to automatically refresh the data on a daily basis or even an hourly basis without the need for a user to do anything. 

Reason 4- Can Easily be Integrated with Various Cloud Services

Integrating data from multiple sources is not straightforward in Excel. Power BI was designed with this in mind and so it makes it simple to manage, consolidate, and extract data from other sources. At present, there are around 60 software solutions with which Power BI can be integrated, like MailChimp, Google Analytics, Salesforce, Facebook, etc but this is an ever-growing list. 

It not only helps to gather data from different sources but also saves a lot of operational time that you might have to spend in moving or sharing data from one platform to another. Moreover, Power BI provides real-time updates and gives huge flexibility in linking datasets together. 

Reason 5- Row Level Security Features

Power BI also offers high-level data security that allows organizations to grant and withdraw access to specific parts of a dataset very easily and precisely. It uses Active Directory control that allows the users to control the access down to the level of specific rows of data. 

Reason 6- Rich Personalized Dashboards

Power BI allows users to create a custom dashboard to view data from one centralized place easily. Power BI makes this very quick and simple which means that creating individual visualizations for individual people is now practiced in a way that it never was in Excel. 

Reason 7- Mobile Friendly 

You can use Microsoft Excel on personal mobile devices, but it’s not exactly user-friendly. Power BI is a mobile-native which means that it not only always looks great but also offers things like global search and KPI tracking, etc. 

So, if you are looking for a platform that is easy to view and collaborate via on the move then Power BI has the edge. 

For more details on this take a look at Tips for Improving Your BI Strategy.

In A Nutshell

There are lots of competitors for Power BI but it’s the ease of use, security and powerful tools make it stand out as the obvious BI tool for business.

Hopefully, the above has helped to explain why. Good luck with your data analysis. 

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