4 Tools That Will Help You Keep Focus in Meetings
Keeping everybody focused in any kind of meeting can be quite a challenge. People are easily distracted and they get bored, especially in long meetings that drone on. However, there are some tools that can help keep focus during a meeting. Did you know that whiteboards are a critical part of meetings nowadays? It’s one of the focus tools we will look at today.
One big help when it comes to meeting is anything visual. There is a reason why people use tools like PowerPoint, graphs, images, and other types of visuals in meetings – because they help keep focus much better than words alone. Have you ever been in a meeting, or maybe listening to a school presentation, where a person drones on? It can get boring if a person relies solely on words to get a point across. It can become boring and hard to focus on.
However, when you add snazzy visuals and colorful graphs into the mix, it helps to catch the eyes of those watching and listening. It also helps provide a minor break from word-only presentations that are hard to focus on. Visuals always help with presentations, not to mention that they are great for getting across points and hammering them home, points that words alone have trouble getting across.
One of the tools that can be used to help keep focus in meetings is a recording device of sorts. This could be anything; as long as it allows you to record a meeting, it should work fine. This could be an old-school tape recorder, a phone, tablet, or anything else that can record voice. The point here is that during meetings, people often try and jot down notes and write down what the speaker is saying.
However, this actually distracts from the task at hand, because when people are writing notes, they aren’t listening or taking in additional information. It is actually pretty hard to take a new point in when you are also writing the last point down. Therefore, a recording device to record all things said in a meeting can come in handy.
Instead of having people write down notes and lighting speed and not absorb information; people can actually listen to what is being said. Then, instead of referring to notes for reference, they can simply listen to the recording.
This might seem like an odd tool when it comes to helping people keep focus in meetings, but it does work. Some people probably wouldn’t qualify stress balls as being tools, but in reality they are. Stress balls are those little soft balls which people have in their hands and squeeze to relieve stress. They might be stress relief tools, but this is exactly why they can help people focus.
People don’t listen well when they are stressed out, and a stress ball helps to combat this. Furthermore, many people have to be doing something with their hands, which is why they invented those fidget spinners that were a big deal last year. It’s hard to focus on a meeting when you are constantly looking for something for your hands to do.
A stress ball in your hands can solve both of these problems quite adequately. Make sure you don’t get a noisy one, or else everybody else in the meeting room will not be happy with you.
When it comes down to it, one of the most useful tools to help keep people focused during a meeting is undoubtedly the whiteboard. This has to do with our first point – that visuals help to keep attention. Whiteboards are pretty big, they have great contrast between the surface and the colored markers, and they allow for great organization.
Whoever is leading the meeting can use various colors of markers to jot down the most important ideas, which are easy for everybody to see. Whiteboards are also highly portable, so they can be moved from one meeting room to another. If you did not already know, whiteboards are becoming a staple of every meeting room and classroom out there today.
These 4 items or tools that we have discussed here today are fantastic for helping you and others keep their focus during meetings. It can be hard to keep focus, especially in a long meeting and in a room full of people. Hopefully you can put these items to good use to increase focus and productivity.